Pre-Tenancy Documents (Wales)
New Tenant Welcome Letter
Welcomes new contract-holders to Welsh rental properties, providing landlord contacts, repair reporting procedures, and local hospital, GP and police information to help them settle into their home.
Periodic Standard Occupation Contract
Sets out the periodic occupation contract, including rent, statutory terms, responsibilities and required explanatory information for landlords and contract holders.
Fixed Term Standard Contract
Records the agreed fixed term, rent, statutory provisions and additional lawful terms governing occupation of residential rented property in Wales.
Notice Of Landlord Address
Provides the landlord’s address for receiving documents, using prescribed form RHW2, normally supplied within fourteen days of the occupation date.
Wales HMO Room Let Schedule
Records room details, shared facilities, and agreed terms. Attach this schedule to the written statement of the Welsh periodic occupation contract.
Contract Completion Guide
Guides you through completing Welsh occupation contracts, explaining required details, statutory terms, supporting documents, compliance checks, and recordkeeping requirements.
Security Deposit Required Information
Provides legally required deposit scheme information to contract holders and relevant deposit payers within thirty days of receiving the deposit.
Holding Deposit Specified Information
Explains proposed contract terms, financial requirements, referencing and other prescribed matters before any holding deposit is paid by prospective occupiers.
Property Inventory And Condition
Records contents and property condition, supporting deposit evidence and the inventory obligation unless the relevant supplementary term is lawfully amended.
Applicant Personal Information Notice
Explains how applicant information is collected, used, shared and retained, including lawful purposes, privacy rights and relevant data controller details.
Residential Letting Application Form
Collects applicant contact details, proposed occupants, employment information and accommodation requirements, supporting consistent assessment before offering a Welsh occupation contract.
Applicant Referencing Authorisation Form
Records permission for appropriate reference enquiries, identifying checks and recipients while keeping data protection information separate from optional marketing consent.
Employment And Income Reference
Requests factual confirmation of employment, income and contract status, helping assess affordability proportionately before deciding whether to offer residential accommodation.
Previous Landlord Reference Form
Obtains factual information about payment history, property care and previous occupation, supporting fair assessment alongside other relevant applicant evidence available.
Residential Guarantor Application Form
Collects proposed guarantor details and financial information, supporting proportionate suitability checks before preparing any separately reviewed guarantee for occupation liabilities.
Welsh Occupation Contract Guarantee
Records a guarantor’s agreed obligations for a specified occupation contract, with clear limits, execution requirements and appropriate independent advice safeguards.
Property Fitness Assessment Checklist
Documents checks against Welsh fitness requirements before occupation, identifying hazards, necessary repairs and evidence that remedial work has been completed.
Smoke And Carbon Alarm Record
Records alarm locations, specifications and operational checks, supporting evidence that required smoke and carbon monoxide protections exist before occupation begins.
Legionella Risk Assessment Record
Documents proportionate assessment of water system risks and necessary controls, helping landlords manage legionella safely without assuming laboratory testing requirements.
Property Keys Handover Record
Lists keys, access devices, meter readings and handover dates, providing an agreed record when possession passes to the contract holder.
Repairs And Emergency Contact Guide
Explains repair reporting procedures, emergency contacts and immediate safety steps, helping contract holders obtain assistance and report problems promptly throughout.
Contract Document Delivery Record
Records which documents were supplied, delivery methods and dates, preserving evidence without suggesting acknowledgement removes statutory rights or landlord obligations.
Welsh Government Tenant Guide
Provides official guidance explaining renting rights and responsibilities in Wales, supporting understanding alongside the written statement and property information supplied.
Permitted Payments Information Schedule
Explains rent, deposits and other lawfully permitted payments, helping applicants understand costs while avoiding prohibited charges under Welsh fees legislation.